Receptionist cum Admin Assistant

Job Description

We are seeking a friendly, professional, and organized receptionist to join our team. As the first point of contact for our clients and visitors, the receptionist will play a key role in providing a positive first impression of our company. The ideal candidate should possess excellent verbal and written communication skills and be able to handle a fast-paced work environment while multitasking effectively.

Key Responsibilities

• 1. Reception and Guest Services
• Visitor Reception: Welcome and register visitors, and guide them to the appropriate departments.
• Inquiry Assistance: Respond to basic visitor inquiries or redirect them to relevant departments as needed.
• 2. Daily Office Management
• Maintain Cleanliness: Keep public areas of the office tidy to ensure a positive company image.
• Mail and Courier Management: Handle the receipt, dispatch, and recording of letters and packages.
• Access Management: Manage visitor passes or access cards, ensuring proper issuance and collection.
• 3. Office Supplies Management
• Procurement: Handle the purchase, inventory, and distribution of office supplies.
• Equipment Maintenance: Regularly inspect office equipment (e.g., printers, fax machines) and arrange for repairs or replacements as needed.
• Meeting Support: Assist with conference room setup and required equipment preparations.
• Event Organization: Support the planning and execution of company events, such as annual gatherings, employee activities, or training sessions.
• Document Management: Organize, archive, and manage administrative documents; prepare and distribute company notifications, announcements, or memos.
• 4. Financial Support
• Expense Reimbursement: Process administrative expense reimbursements, such as courier fees or office equipment repair costs.
• Asset Management: Maintain and update the company's fixed asset inventory (e.g., computers, office furniture).
• 5. Other Comprehensive Duties
• Ad Hoc Tasks: Complete temporary tasks assigned by department supervisors.
• External Liaison: Coordinate with property management or external vendors for routine services (e.g., cleaning or elevator maintenance).
• Administrative Support: Provide additional services such as translation, document editing, or other requested administrative assistance.

Skills & Experiences

• Diploma or equivalent certificate
• Previous experience in a similar role preferred
• Excellent communication and customer service skills
• Proficient in Microsoft Office and other relevant software
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Professional demeanor and appearance
• Fresh grads are encouraged to apply