PA to Manager

Job Description

PA

Key Responsibilities

• Coordinates calendar, travels, meetings, and schedule arrangements. Includes initiating contact and securing appointments and facilities as appropriate
• Conducts weekly meetings with HOD to discuss upcoming engagements, invitations and record minutes meeting and other requests
• Works closely with other department team members to assure sufficient preparation for meetings or other engagements
• Coordinates transportation and accommodation requirements and ensure arrangement is in place when there is outstation required
• Coordinates work schedule of drivers
• Document preparation and control, internal communications, general office maintenance to improve cost and effectiveness
• Keeps and maintains an accurate record of papers and electronic 
• correspondence
• Prepares correspondence including drafting of general replies
• To receive visitors, including VIPs & royalty and ensuring that appropriate attention is paid to the necessary protocol and procedural issues
• Handle all matters that manager assign
• Compilation of monthly reports and financial reporting
• Submission and keeping track Chairmans claims and other payments due
• Ensuring all task was made within the stipulated deadline
• Any other assignment as and when required

Skills & Experiences

•  1 to 10 years working experience in relevant field Min Diploma / Degree in Business or related field  Excellent command in both written & spoken (English , Mandarin & Bahasa Malaysia) Proficiency in MS Office Suite (Word, Excel, Power Point) Working with management experience (trustworthy, high moral, professionalism, business acumen) Willing to travel local and overseas within a short notice  Able to work independently and at irregular hours