Executive Personal Assistant to Group CEO

Job Description

The Executive Personal Assistant (EPA) will provide high-trust, end-to-end support to the Group CEO, covering professional scheduling, confidential business administration, and selected personal matters. This role requires someone who is highly reliable, discreet, proactive, and comfortable being hands-on, including field-based tasks related to property management.

Key Responsibilities

• Executive & Secretarial Support
• Manage the Group CEOs daily schedule, calendar, and appointments.
• Coordinate meetings, calls, and reminders across multiple commitments.
• Act as a trusted point of communication, ensuring timely follow-ups and responses.
• Handle confidential information with absolute discretion.
• Personal & Administrative Matters
• Liaison with banks, service providers, and government bodies (as required)
• Track important deadlines, renewals, and payments to avoid delays or penalties.
• Property & Rental Management (Hands-on)
• Support management of rental properties within Klang Valley, including:
• Rental collection
• Following up on late payments or arrears
• Handling tenant complaints and coordination with vendors
• Utility and related payment tracking
• Conduct on-site visits when required to resolve operational issues.
• Basic Accounts & Record Keeping
• Maintain simple records related to rental income and expenses, payments made and received
• Coordinate with accountants or external parties where necessary.

Skills & Experiences

• Proven experience as an Executive PA, Personal Assistant, or Senior Secretary supporting senior leadership.
• Strong organisational skills with the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills.
• Highly discreet, trustworthy, and dependable.
• Comfortable with a hands-on role that includes administrative and field-based tasks.
• Fluent in Mandarin (mandatory), English and Bahasa Malaysia.
• Proactive doer mindset; able to anticipate needs without constant direction.
• Calm, firm, and professional when handling tenant issues or sensitive matters.
• Willingness to run errands and manage operational matters personally when required.