Sales Admin Coordinator (Fresh Graduate)

Job Description

The Sales Admin Coordinator will incharge of the sales order processing and documentation. Fresh graduates are encouraged to apply as training will be provided.

Key Responsibilities

• In charge of Malaysia customers order processing. 
• To check if there is any price discrepancy with purchase orders received from customers against price list / quotation before issuing of invoices. 
• To update vendor & customers price list. 
• To prepare and release Invoices, Delivery Order, Credit Notes, Debit Notes, Collection Note with authorized signatory. 
• To prepare and issue documents for shipment (Shipment Instruction). 
• To issue slitting job sheets for all Malaysia customers. 
• To prepare courier documentation for samples & Proforma Invoices to customers. 
• To liaise with sales and warehouse department to ensure that all material are delivered on time. 
• To check sufficient stock available for invoice conversion in company inventory system and prepare monthly inventory summary list and year end inventory list. 
• To check all delivery documentation ensure with customer acknowledgement. 
• To take orders from customers through telephone when necessary. 
• To consolidate and sort monthly invoices on rotation basis to accounts department. 
• To check payment received paid against invoice, followed by submission to accounts department for their recording and posting. 
• To print, fax and mail customers monthly statement of accounts. 
• To file invoices and ensure neat and tidy filing for all documents at all times for easy reference. 
• To check that inventory system runs smoothly.
• Able to prepare Tax & Custom documents submission.
• Dispatch outgoing mail: courier services, normal mailing.
• Answer office phone calls and attend to visitors.
• Assist other staffs with their enquiries.
• Operate a range of office machines such as photocopiers and faxes, computers and printer.
• Survey, negotiating and issue purchase order for office and production requisition eg: tooling, packaging material, refreshment, stationary, etc.
• Assist with other administrative tasks.

Skills & Experiences

• Min Diploma in Administration or relevant course
• Fresh graduates are encouranged to apply
• Fluent in Mandarin, English, Malay