Mandarin Speaking Sales and Admin Coordinator

Shah Alam RM3000 - RM3500

Skills and Requirements

Minimum Diploma in Administration

At least 3 years working experience in Sales Admin in manufacturing industry

Fluent in English and Mandarin

Job Responsibilities

In charge of Malaysia customers order processing

To check if there is any price discrepancy with purchase orders received from customers against price list / quotation before issuing of invoices

To update customers price list

To prepare and release Invoices, Delivery Order, Credit Notes, Debit Notes, Collection Note with authorized signatory.

To prepare and issue documents for shipment (Shipment Instruction)

To issue slitting job sheets for all Malaysia customers

To prepare courier documentation for samples & Proforma Invoices to customers

To liaise with sales and warehouse department to ensure that all materials are delivered on time

To check sufficient stock available for invoice conversion in LKL inventory system

To check all delivery documentations ensure with customer acknowledgement

To take orders from customers through telephone when necessary

To consolidate and sort monthly invoices on rotation basis to accounts department

To check payment received paid against LKL invoice, followed by submission to accounts department for their recording and posting

To print, fax and mail customers monthly statement of accounts

To file invoices

To ensure neat and tidy filing for all documents at all times for easy reference

To prepare monthly inventory summary list and year end inventory list

To check that inventory system runs smoothly

** Able to prepare Tax & Custom documents submission

Dispatch outgoing mail: courier services, normal mailing

Answer office phone calls and attend to visitors

Assist others staff with their enquiries.

JOB SPECIFICATION (For Recruitment)

Operate a range of office machines such as photocopiers and faxes, computers and printer

Survey, negotiating and issue purchase order for office and production requisition eg: tooling, packaging material, refreshment, stationary etc

Update Vendor & Customer list

Update Vendor & Customer Price List

Support Customer Service duties and administrative works

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